Some notes about events

We genuinely want you to attend as many or as few events as you’d like. If you sign up for an event and it turns out you can’t make it, it’s ok. We understand that things happen.

Communicating of eventsI send announcements about events via email as soon as I know about them. After that, I’ll send out an “attendance update” in between, followed by a “last call” the week of the event, usually on a Monday or Tuesday. This follows my schedule as webmaster. I always plan to update the website every Monday and I make sure all the latest info is always there on Friday so if you look at the website events listing for that weekend you can count on that it’s correct.

Staging - We set up a staging point usually with a 15-minute window between arrival and departure. Even when I’m early, half of those attending are already there. Once we arrive at our destination, only then may I realize that you’re not with the group so I may call or text you. I just want to make sure that you’re not out there waiting for us or you got stuck. You're always welcome to call me or text me.

Conduct –  You are representing Hot Rods Unlimited and all it's members. Your actions reflect on our clubPlease be respectful at all times to our hosts, other club members, members of other clubs and event attendees. Please conduct yourselves as ladies and gentlemen.

If an issue arises about entry or accommodations, please calmly move to the side and contact someone on the board and we will use our relationship with the host to fix the situation. When you think you're right, nothing erodes your "moral high ground" faster than losing your cool. After that, it's nearly impossible to help.

No burn-outs!!! I know we are all just overgrown kids with 500 horsepower at the tap of a toe, but this is extremely disrespectful to the property owner and our hosts. Many events have been shuttered and clubs banned by this action, which reflects poorly on our club and the car community as a whole.

The board works very hard to develop relationships with those putting on events and any poor behavior is an insult to those efforts. The events director follows up with our hosts after every event to thank them for having us. Please keep this a positive experience.

Parades - There are several official city parades throughout the year and they are a lot of fun to do! Tons of spectators and a great atmosphere. Most parades limit the number of cars per car club to 12. Most city parades will have a mandatory meeting before hand to clarify the event guidelines, parade route and the rules.

The general rules for parades:

- We must all arrive to staging together

- No burn-outs

- No throwing anything ( they don't want kids racing out into the street for a piece of candy, etc )

- No political or advertising statements

Cities put on parades and people attend parades to celebrate and show pride in their community. Remember to decorate your car to the theme of the event and to smile and wave as you go.

Making club events specialFor me, it’s working together as a club that makes events more special and contributing to the group that brings us together. An EZ-UP tent is so nice on a warm day, having snacks to share or a game to play just makes the day nicer. Music is always appreciated. We all have something we can do or bring and if we work together, we show each other and everyone else that we’re a great club with great people. If you have something you can bring, let’s coordinate our efforts to make our outings even better.

Charity – Our club members are all so fortunate and we all have a lot to be thankful for. Each year we pick a special charity to support. Contributions are always welcome. If you're able to bring something to share with the group at an event, it will be much appreciated. If you don't bring anything to share, please consider dropping a few dollars into the charity jar if you enjoy a bottled water, cup of coffee, a snack, or anything else another member has brought to share. It shows them that you appreciate their efforts and helps the club meet our charitable goals.

Rain - I set up a trip to Enderle in January. We were to meet at Howard’s and head to Tustin. It was threatening rain in M.V. that morning and then I got a call that it was raining in Tustin. I realize that most of us do not want to drive in the rain, but this is also true of other attendees, so there will likely be only about 25% of the cars there and it will probably end early. Lesson learned. I’ll try to not plan anything if it might rain and I’ll text everyone I know is planning to go if it’s cancelled.

HelpI can’t attend every event. I you could take over coordinating one event, especially one I’m not attending, this would be a big help to me and the club. It’s pretty easy. I’ll send you an email to send out to everyone so you can keep track of who is going, then coordinate the staging and whatever else you’d like to help make the event better. Even one per year will make a big difference.

If you have any questions or any suggestions for more information about events, please let me know.

Greg Souza

email the Events Director